Archive for October, 2009

Annual General Meeting


DateWednesday, October 7th, 2009


Annual general meeting is also known as AGM or simply an annual meeting. This annual gathering is required by the law to be held once a year at a specified date and time especially if the company involves the public such as charities and companies with shareholders. In a regular, privately owned corporation, it is held to inform its members of the company’s status, the period running from the last annual meeting up to the current one. Election of new officers can also take place during an annual general meeting.

Because of the nature of issues discussed within an AGM, it is only natural for the event to have a formal feel that is also business-like. Participants are usually expected to arrive in formal dresses suitable for the occasion. Furthermore, the company’s financial statement is also distributed to its members to update them of the company’s progress.

Normally, the current chairman of the company stands as the host therefore making him responsible for organizing the event and making sure that all expectations are met. He is expected to come up with an agenda that will be sent along with the invitation for the upcoming event. Sometimes, these invitations are extended to third party participants such as member’s family and friends. Annual general meetings take time since there are many relevant issues to discuss and it is best to provide entertainment to keep your participants from getting bored. These tasks are best coordinated by a professional event planner, saving you time and energy in the process.

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Client Appreciation Events


DateTuesday, October 6th, 2009


In marketing, one should not always “take” as it is also important to know how to give back especially to people who supported you all the way. Client appreciation events make sure that your clients get the appreciation they truly deserve. What’s more, it doesn’t need to be an expensive event to make but more importantly is that the host must be able to effectively express his appreciation through this event.

While event planners suggest that marketing can still be done during these events, it is highly recommended to keep it to a minimum and as subtle as possible. When launching an event like this, your primary purpose is to make your clients feel special. Event Marketing comes in only if there’s still room for it. Your clients must realize that their efforts are properly recognized thus encouraging them to do more. Usually, when you hold a client appreciation event, it is much more targeted, personalized and intimate, that being an activity your attendees enjoy the most such as golf, Spa, and overnight stays.

Appreciation events in general are held to give you, the host, a chance to say thanks to people who matter most. It can be for your staff, your company’s stockholders, your business partners or even a client that was able to save the day for you. Appreciation events can be given for big groups such as a sister company or smaller group of people. Furthermore, it can be in forms of gift certificates, spa packages and skill enhancing classes perfectly suitable for your participants.

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Community Events


DateMonday, October 5th, 2009


Community events are a fun way to bring people together and out in the streets! Some of the most common community events are fairs, festivals and carnivals. Community events are meant to gather people from certain groups. However, it being a huge crowd drawer, community events pose a great challenge for most event planners especially to inexperienced one.

Community events are also held for causes. Since it encourages community participation, more people are able to partake and share themselves to the cause. Some cities welcome events like these even if the event itself will require shutting down a street while other cities can be a little restricting, especially those busy ones.

Event planning wise, community events cannot be done in a snap. It requires months of careful planning and loads of permits to secure. For medium to large community events, there should be at least 6 months time allowance for preparation alone. It’s safe to say that community events are not for the faint of heart and an event like this is better off when handled by a seasoned event planning team. Also, a company-sponsored event is approached differently as one would when handling an affair that is supported by the community itself. In a community supported event, there will be local volunteers that are ready to help an event planner while a company-sponsored event will need donors and sponsors duly solicited by the event planner. Community events also involve security measures, crowd control, emergency plans and broader advertising methods.

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Training Sessions


DateMonday, October 5th, 2009


Corporate events are essential in a company’s attempt at growth. Without it, the workplace would be too much of a bore that no one would ever want to get hired again. Corporate events encourage productivity within the company while enhancing your corporate image even further. Also, corporate events are held to break the monotony of work life once in a while—a surefire way to ease the stress that comes with working the corporate life!

One of the most important corporate events held for the benefit of its members and employees is training sessions. Training sessions are provided by department heads to familiarize their members of new policies and improvements within their department. Furthermore, training sessions are also given to new and incoming members of the department to ensure that these people will know what to do once they get on the job.

Training sessions can be done with minimal prep time for small groups. However, larger groups are best handled by an event planner since it will involve overall coordination for venue, food and others. Constant communication between the event planner and the business owners is a must for training sessions. Moreover, experts in the field should be contacted and coordinated at once.

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